Senior Director, Finance and Administration

Breakthrough New York




Finance / Accounting


NY - New York metropolitan area

About the Organization

Breakthrough New York empowers motivated students from low-income communities to achieve a college degree and reach their fullest potential. Our tuition-free program supports over 500 students and their families from 7th grade through college. We accept middle school students who are furthest from high-quality educational opportunities, yet show promise and potential: 99% of students identify as persons of color; 76% qualify for free-or-reduced lunch; and 66% will be the first in their families to graduate college.

As a ten-year program, Breakthrough New York supports students and their families through key transition points in their academic journeys. We provide academic enrichment through summer and after-school opportunities; coach students to gain admissions into selective high schools and colleges, and expose students to diverse interests and careers so they can shape their own trajectories.

In addition to nurturing individual talent, we cultivate a thriving community of like-minded peers and mentors who encourage each other's ambitions and passions. Personalized mentorship and holistic support are signature elements of our model, with over 200 near-peer seasonal staff and volunteers who work with students at each stage of our continuum.

The Breakthrough model works: over 98% of Breakthrough students graduate from college preparatory high schools and over 90% graduate from college. Learn more at Breakthrough's website.

About the Position

As a member of the Senior Leadership Team, the Senior Director, Finance and Administration will report to the Executive Director and contribute to the development of Breakthrough New York's overall organizational strategy.

They will lead the development, management, and execution of Breakthrough New York's financial, operational, and HR strategy during an exciting time of organizational growth and expansion. The Senior Director, Finance and Administration will also serve as a lead and supporting member of the Board Finance, Audit, and Investment committees, ensuring that the Board of Directors clearly understands the organization's financial health and sustainability as well as their role in this.

The Senior Director, Finance and Administration will manage and develop the Administrative team, including an Operations Coordinator and Talent Acquisition Manager, and oversee the team's day-to-day responsibilities including finance (accounting, payroll, budgeting, financial compliance), human resources (recruiting, policies/procedures, HR compliance, benefits, risk management), legal matters, facilities, and administration, and support program operations (transportation, food services, other campus supports).

Responsibilities include, but are not limited to:


  • Serve as financial advisor to the Executive Director, Senior Leadership Team, and Board, providing recommendations and creating a long-term strategy for Breakthrough New York's financial stability based on strategic financial analysis, forecasting, and modeling.
  • Own all finance functions, including accounting, internal control, reconciliation, journal entries, payroll, monthly close procedures, and other regularly recurring financial operations.
  • Lead the preparation of the annual budget and multi-year budgets aligned with our strategic goals, training staff on budgeting as needed and effectively communicating the overall budget to full staff.
  • Build business models and forecasting tools that allow for long-term scenario planning and real-time decision-making, and that maximize Breakthrough's impact and revenue.
  • Manage resources and oversee business operations in accordance with the approved budget.
  • Lead the annual audit, liaising with external auditors and accountants to ensure compliance, including leading the preparation and filing of the annual financial statements and tax form 990.
  • Ensure the integrity, accuracy, and usefulness of all financial reports, including budget-to-actuals and financial reports for the Board, funders, government agencies, internal decision-makers, and for grants management processes, including the tracking of restricted funds.
  • With the Operations Coordinator, negotiate, monitor, and manage all external vendor and banking relationships.
  • Ensure business practices, including fiscal and human resources, comply with federal, state, and local agency requirements.


  • Drive operational excellence across the organization, evaluating, refining, creating and/or supporting systems and processes to ensure efficiency and effectiveness as we grow in size and complexity.
  • With the Operations Coordinator, provide technology resources and support for staff and students.
  • Oversee and evaluate financial management, HR/benefits, and technology vendors' systems and processes, determining whether to bring those functions in-house.
  • With the Operations Coordinator, oversee office administration, space planning and partnerships, relocations, and disaster planning.


  • Manage relationship with PEO, including workplace notice requirements, wage and hour compliance, and related federal, state, and city labor law compliance.
  • With Talent Acquisition Manager, oversee hiring and staffing of full and part-time roles as well as performance management systems and processes, and professional development design, onboarding, and training.
  • Ensure compensation packages are evaluated regularly and adjusted as peer benchmarks demand.
  • Oversee benefits administration and provided-hoc employee relations support.

Candidate Requirements:

  • Can demonstrate experience and results with similar responsibilities to those listed above.
  • Has 6+ years experience managing staff and financial processes in an NYC education environment preferred.
  • Has a Bachelor's degree, advanced degree preferred.
  • Is confident with accounting software, MS Office (Word, Excel, and Powerpoint in particular), Google Suite, and comfortable learning new systems; experience using Quickbooks and Salesforce is a plus.
  • Has experience working in the non-profit sector in a leadership or managerial capacity.
  • Demonstrates excellence in Breakthrough New York's Core Values:
    • Student-Centered
    • Committed to Social Justice
    • Community Driven
    • Principled
    • Lifelong Learners
    • All in

Location: This position will be completed from BTNY's downtown offices, with the expectation that the Senior Director will spend two days per week in the office. Some presence at program events around the city will be required.

Compensation and benefits:

Breakthrough New York strongly believes in selecting the top, qualified candidates. The salary range for this position is $120k -$130k.

Finally, working at Breakthrough New York gives you the opportunity to work with an AMAZING team, build skills as a non-profit professional, work in an environment with plenty of growth opportunities, and make breakthroughs happen for NYC students.

Breakthrough NY is an equal opportunity employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, or current employment status.

On-Ramps is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We encourage candidates from all backgrounds to apply.

On-Ramps is committed to the inclusion of all qualified individuals in the hiring process, including but not limited to those with disabilities. If you require reasonable accommodation(s) to participate in the application or interview process, please contact