Contracts Analyst

What You'll Do

The Contracts Analyst oversees the day-to-day financial administration and management of government (federal, state, and city) contracts and private grants. This role is critical to ensuring funding streams are accurately budgeted, tracked, and fully compliant with all regulatory and contractual rules. The Contracts Analyst manages the full lifecycle of contract financials, from preparing initial budgets, amendments, and close-out modifications to processing routine vouchers and reconciling payments. Responsibilities also include analyzing relevant General Ledger accounts, recording journal entries, and assisting with vital compliance and annual audits. As a key internal partner, the Contracts Analyst collaborates across departments by guiding accounting staff on cost allocations, coordinating variance reporting with the Budget team, and interacting directly with social service directors and building managers to resolve contract-related issues. The Contracts Analyst's analytical expertise and attention to detail supports WSFSSH's mission by ensuring financial operations remain robust and audit-ready.

Key Responsibilities

• Prepare contract and grant budgets in compliance with contract/grant terms and conditions
• Prepare contract amendments, close-out budget modifications, and other required documentation submission for government (federal, state and city) contracts and private grants
• Process monthly or quarterly vouchers for payments on government contracts and private grants
• Prepare the Consolidated Budget Reports (CBR) and the use of the New York State Software (SFS)
• Coordinate with Budget team on budgeting and variance reporting of revenue and expenditure related to government contracts and private grants
• Provide guidance to accounting staff members on cost allocation and coding for contract/grant related expenditure
• Review contracts and grants and ensure compliance with contractual rules and regulation
• Analyze General Ledger accounts related to contracts and grants and record contract related journal entries in the accounting system
• Monitor the contracts payments and prepare monthly reconciliation between the voucher amounts and payments received. Advise Budget Analyst in setting up budgets for contract funds and allocation of salary costs in WSFSSH's Position Control System (PCS)
• Assist with government contract audits and compliance audits as required
• Interact with social service directors and building managers for the issues related to contracts and grants
• Assist with annual and Limited Partnership audits
  
• Perform special projects as needed

Who You'll Work With

The Contracts Analyst directly reports to the Contracts Manager and is responsible for the day-to-day government contract/grant activities. They will also aid in special projects and duties assigned by WSFSSH Senior Management.

• 2+ years of experience working with contracts and grants alongside working knowledge of NYC, NYS and Federal Government fiscal management
• 2+ years of experience in accounting
• Bachelor's degree (Accounting or other related major) or comparable experience
• Strong attention to detail as well as solid organization/time management skills
• Must have effective verbal and written communication skills and be an enthusiastic, positive team player who is willing to help and who works well with colleagues
• Ability to manage and fulfill tight deadlines, work in a fast-paced environment, and handle multiple tasks concurrently
• Proficiency in Microsoft Office applications & Adobe Acrobat Professional required; proficiency in Sage MIP Fund Accounting and CFR systems Accounting preferred
• Commitment to keeping updated on industry specific knowledge

Location and Work Environment

This role requires four (4) days in person with one day remote. The office is located in Midtown near Port Authority.

Compensation

The salary range for this position is $75,000 - $85,000.

WSFSSH is an Equal Opportunity Employer (EEO); employment is based on qualifications, without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristics as established by law.